Statutory Books Registers Returns to be Maintained Under
Companies Act 2013
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Section/Rule
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Particulars
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Form No.
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Rule 7 of the Companies (Registration Offices & Fees) Rules, 2014
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Original Documents duly stamped relating to incorporation and matters incidental
thereto and changes in any of the clauses of MOA/AOA.
In
any other cases, the relevant / related documents |
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Section 42(9) and Rule 14(3) of Companies (Prospectus and Allotment of Securities) Rules, 2014
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Maintenance
of complete record of Private Placement
Offers.
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PAS-5
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Section 46(3) and Rule 6 (3) (a) of
Companies (Share Capital and Debentures) Rules, 2014 |
Register of Renewed and Duplicate
Share Certificates- Entries made should be authenticated by company secretary or the person authorized by the Board for sealing and signing the share certificate under Rule 5(3) of Chapter IV. |
SH-2
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Section 54 and Rule 8(14) (a) of
Companies (Share Capital and Debentures) Rules, 2014) |
Register of Sweat Equity Shares-Entry
shall be made forthwith on issue of sweat equity shares u/s.54.
Authentication of the entries be made by
company secretary or by any other person authorized by the Board in this behalf. |
SH-3
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Section
62(1)(b) and Rule 12
(10) (a) of Companies (Share Capital
and Debentures) Rules,
2014
|
Register of Employees Stock
Options-Entry shall be made forthwith on issue of shares to employees under employees’ stock option scheme u/s. 62(b).
Authentication of secretary or by any other
person authorized by the Board in this behalf. The entries be made by company secretary or by any other person authorized by the Board in this behalf. |
SH-6
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Section
68(9) and Rule 17
(12) (a) of Companies (Share Capital
and Debentures) Rules,
2014
|
Register of Shares or other Securities bought back.
Authentication of the entries be made by company secretary or by any other person authorized by the Board in this behalf. |
SH-10
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Section 73, 76 and Rule 14 (1) of
Companies (Acceptance of Deposits) Rules, 2014 |
Register of Deposits-Entry should be
made within 7 days of the issue of duly authenticated receipt in this regard by director, secretary or the person authorized by the board in this behalf. |
Particulars specified in Rule 14
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Section 85 and Rule 10 (1) of
Companies (Registration of Charges) Rules, 2014 |
Register of
Charges |
CHG- 7
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Section 88 and Rule 3 (1),
5(1) & (2), 6, 8 & 15 of
Companies (Management and
Administration) Rules, 2014 |
Register of
Members |
MGT- 1
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Section 88 and Rule 4 & 15 (2) of
Companies (Management and Administration) Rules, 2014 |
Register of
debenture holder and other security holders |
MGT- 2
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Section 88 and Rule 7 & 15 of Companies (Management And Administration) Rules, 2014
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Foreign
Register of Members |
MGT- 1
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Section 88 and Rule 7 & 15 of Companies (Management And Administration) Rules, 2014
|
Foreign Register of Debenture holders/other security
holders with index of names |
MGT- 2
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Section 90(2) and Rule 5 of Companies (Management And Administration) Rules, 2014
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Register of
significant beneficial owners |
BEN-3
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Section 92 and Rule 11 & 15(3) of
Companies (Management and Administration) Rules, 2014 |
Annual
Return and attachments |
MGT- 7
|
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Section 105(7) and Rule 19 of Companies (Management and
Administration) Rules, 2014 |
Proxy form
|
MGT-11
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Section 118 and Rule 25 of Companies
(Management and Administration) Rules, 2014 |
Minutes (General Meetings, Class
Meetings of Shareholders, Creditors, Board & Committee Meetings or Resolution passed by Postal Ballot) |
No format specified
|
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Regulation 65- Table F- Schedule I
& SS-1 |
Attendance
Register – Board & Committee Meetings |
No format specified
|
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Section 118 and Rule 25 of Companies
(Management and Administration) Rules, 2014 |
Minutes (General Meeting, Class of Shareholders,
Creditors or Resolution passed by Postal Ballot) |
No format specified
|
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Section 128 and 129, Schedule III
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Books of Account (together with the vouchers to any entry
in such books of account) |
Schedule III
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Section 170 and Rule 17 of Companies (Appointment and
Qualification of Directors) Rules, 2014 |
Register of Directors & Key Managerial Personnel and
their shareholding |
Particulars specified in Rule 17
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Section 184(1) and Rule 9(1) of
Companies (Meetings of Board and its Powers) Rules, 2014 |
Notice of
interest by Director |
MBP-1
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Section 186(9) and Rule 12(1) of
Companies (Meetings of Board and its Powers)
Rules, 2014
|
Register of Loans, Guarantee, Security and in respect of
Acquisition made by the company |
MBP-2
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Section 187(3) and Rule 14(1) of
Companies (Meetings of Board and its Powers) Rules, 2014 |
Register of Investment not held in its own name by the
company |
MBP-3
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Section 189(1) and Rule 16 of Companies (Meetings of Board and
its Powers) Rules, 2014 |
Register of Contracts or arrangements
with related party and with Bodies corporate etc. in which directors are interested |
MBP-4
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